Why Excel and PowerPoint aren't the right tools for your Strategy
Excel and PowerPoint are great tools, but do they offer the versatility, collaboration and security upon which you can deploy, manage and optimize your strategy? The answer is no, and as agile working becomes the norm, and we seek the benefits it brings, it’s time to reconsider what your organisation uses.
Within businesses, traditional Office tools like Excel and PowerPoint have their place. However, when user errors are a constant hurdle, and you have multiple data sets to contend with, plus the fate of your strategy is in the head of the ‘spreadsheet specialist’, surely that’s enough to reconsider their use.
This article covers the pros and cons of traditional tools such as spreadsheets and slide decks vs Strategy Execution software. You may walk away feeling that traditional tools suit you just fine, or it might be enough food for thought to change your mindset...
My tale of traditional strategy, tracking and continuous improvement tools
I wanted to begin by sharing a story which I know will likely ring true for you based on my experience. I have a love / hate relationship with MS Excel. In a previous role, I was responsible for creating an overall project document, using Excel. I tried to save the document onto a shared drive. After numerous attempts, I gave up and saved it to my desktop. Little did I know, I would later regret this decision.
A few days later, I tried to turn my laptop on and thought the battery had died because it would not switch on. I stopped by the office, tried again, but to no avail. Panic started to set in, so I contacted our IT department and the words that followed filled me with dread…"we need to rebuild your hard drive." I felt a warm glow rise in my cheeks. Hours of work creating an entire project plan was wasted.
All I ask is that you keep this tale in mind…
Are we just content with Excel and PowerPoint?
Usage rates suggest yes. In the United States alone, 60% of businesses rely on spreadsheets. Conversely, only 21% of businesses are looking at other software solutions. You likely fall into the 60%. Why? Because if it isn’t broken, why fix it, right? Or, perhaps it’s challenging the norm, or simply being unaware of a world of solutions out there for your Strategy Execution.
Stop, read these stats and ask whether traditional tools still have a place in building, deploying, tracking and continuously improving your strategy and operations with:
If your strategy rests upon a spreadsheet that is prone to human error, that truly isn’t a solid foundation.
The Cost Argument
Excel, PowerPoint, Prezi, Google Sheets etc. – they’re bread and butter tools with generational buy-in, commonplace in organisations, at a seemingly cost-effective licence fee. But:
• Do traditional tools provide a centralized location to safeguard and drive your Strategy Execution?
• Do Excel and PowerPoint foster collaboration, communication and alignment?
• Can you extract relevant data and condense it into an intuitive, graphical representation of your strategic of initiative performance to date - with ease?
Indeed, you may still sit in the camp where cost is the bottom line. If so, that’s fine. As your business grows, the need for an enterprise level system to manage your strategy increases.
And, if at present, your data is poorly managed and inaccessible, even with errors limited to the smallest of statistical risks, alarm bells should be ringing. Price will be important, so do take the time to understand how much your strategy software may cost.
Excel strategic planning, tracking and performance management templates
Knowing you could ask a member of your team to jump into your strategy spreadsheet and pull together a presentation in PowerPoint on your current performance is a major plus.
But can they rotate an X-Matrix? Do they have the skills to know how a rotation can change the output of the cells on a tab, and that it’s because the data that sits within that very cell is populated by a formula on another page? Confused?
Keep in mind that there is a difference between skilled and ‘casual’ users of Office applications. If you do have those skills, and budget is a concern, there’s a plethora of resource to sink your teeth into:
• Strategic business plan templates (beginner friendly)
• Strategic vision builder template
• Bowling Chart (Hoshin Kanri/Policy Deployment friendly)
• OKR template (Start-up/<25 employees friendly)
• Improvement prioritization matrix template
• Balanced Scorecard template
• KPI tracking template
• Performance management reporting template
And the alternative? To reduce the risks around unsecured, disconnected and time-consuming strategy, goal and performance management, enterprise organisations must consider an all in one Strategy Execution solution.
The case for Strategy Execution management systems
When a strategy must be built, deployed through hundreds of initiatives, containing a long list of KPIs and is actioned daily by thousands of staff, the case for a traditional-tool lead approach is quickly discredited.
a) Why there's a need for the solution
Enter enterprise strategy software, and the evident case to leave the planning of the 90s firmly behind:
• Strategy Execution mature organisations are conscious of the need for a well-oiled, intuitive deployment and management of their strategy and initiatives, which are fine-tuned with continuous improvement
• Great resource goes into developing a vision and strategy, the same due care is needed for setting your goals, the initiatives to achieve them and tracking their progress
• Standalone, organisation wide projects require the c-suite to look beyond separate systems like BaseCamp and Power BI to a more complete, collaborative solution
b) The benefits of an all in one Strategy Execution solution
The question really needs to be asked about the benefits of an all in one solution. We know that Excel and PowerPoint aren’t right for your strategic management, so what is? If you’ve got this far into your research, you’ll know your company needs a solution which:
• Offers a single source of truth for Strategy Execution
• Enables strategic goal cascade at all levels within a global mix
• Drives long-term strategic initiatives and continuous improvement
• Offers a single source of truth for Strategy Execution
• Supports performance management progress and outcomes through facts and data
• Easily integrates with your existing platforms and data sources
• is based on a secure private SaaS infrastructure
c) How to achieve buy-in
The disconnect between boardroom strategy and the ‘nuts and bolts’ activity of Project Management teams within an organisation can be a critical weakness in strategy execution.
From an overview of the value of Strategy Execution software to the support that i-nexus provides your organisation in implementing the platform, including the best-in-class WalkMe™ adoption system, click below.
Are spreadsheets and slide decks right for your strategy?
There are plenty of advantages to continuing the use of Microsoft and Google's spreadsheets and presentations. With an array of free templates, training and familiarity, they’re a great fit for start-ups and SMEs.
If, however, your organisation staffs over 1000 employees, with considerable revenue each year, and countless initiatives across multiple sites and organisation levels, leaving your strategy to the fate of the Excel and PowerPoint Gods may be a risk that you can’t afford to make.
The decision is yours.
Sophie Gentile is i-nexus' Solution Consultant. Her background covers 16 years in Financial Services, providing a wealth of passion and knowledge of the benefits of Strategy Execution software, only matched by her love for lean methodology and continuous improvement. If you'd like to talk more about your strategic challenges, reach out to her on email@example.com or connect with Sophie on LinkedIn for the latest Strategy Execution insights.